User Guideline

AUTHORS

Thank you for considering submitting a manuscript to IJSEI. This guide will walk you through the steps to make a submission through our website.

1. Register to be an author

Register an account. Please include any middle names you have, and use an academic email address so we can verify your status more easily.

2. Prepare your manuscript

Please read the page outlining our submission process, which describes how to prepare your work before submission to improve the likelihood of acceptance and publication.

Ready to submit? Click here to make a new submission (login required).

3. Submission Checklist

To increase the chance of your submission being accepted please ensure the following:

Author Information

  • The submission has not been previously published elsewhere.
  • The submission is not currently submitted to another journal for consideration.
  • All conflicts of interest have been declared.

Manuscript Length and Formatting

The file has been submitted as a doc, docx, pdf either using one of our LaTeX templates that adheres to IJIRMS's Manuscript Guidance.

Tables

  • All tables and table legends are in numerical order and embedded in the body of the text.
  • All tables are cited in the text.

Figures

  • All figures and figure legends are in numerical order and embedded in the body of the text.
  • All figures are cited in the text.
  • All figures have also been uploaded as supplementary files.
  • All figures are either in a vector graphics format, or have a resolution of 600dpi or above

References

  • All references are cited in the text if appropriate.
  • APA referencing style is used throughout.
  • The bibliography and citations comply with IJSEI Manuscript Guidance.

Permissions

  • All statements of consent, confidentiality, conflicts of interest and ethics have been included.

Open Access

  • Open Access - free for readers, with article processing charges (APC) paid by authors or their institutions.
  • Rapid publication: manuscripts are peer-reviewed and a first decision provided to authors approximately 20 days after submission; acceptance to publication is undertaken in 10 days.
  • Recognition of Reviewers: reviewers who provide timely, thorough peer-review reports receive vouchers entitling them to a discount on the APC of their next publication in any IJSEI journal, in appreciation of the work done.

Copyright

  • Copyright permission for any figures or tables published elsewhere been obtained.
  • All listed authors have read and agree to be bound by IJSEI's copyright policy.
  • Articles published in IJSEI will be Open-Access articles distributed under the terms and conditions of the Creative Commons Attribution License (CC BY). The copyright is retained by the author(s). IJSEI will insert the following note at the end of the published text:

© 2018 by the authors; licensee IJSEI. This article is an open access article distributed under the terms and conditions of the Creative Commons Attribution License (http://creativecommons.org/licenses/by/4.0/).

Revised manuscript

If you are resubmitting a revised manuscript, you have included a document that notes your changes including applicable line numbers, or a marked-up copy that highlights your changes.

4. Submit your manuscript

Submission requirements: Please read all the items in the list, and check the boxes to indicate your agreement. If you do not agree to any of our requirements, please contact at editor@ijsei.in.

5. Upload File

  • Upload the respective file after read all the items in the list, your work that you wish to upload
  • Review Details - Ensure the correct file has been uploaded for each component.
  • Confirm - Click ‘Add another file’ and repeat the upload submission process until all the relevant ‘Article Components’ of your work are uploaded. Then, click ‘Complete’.
  • Click ‘Save and continue’
  • Enter the following metadata
  1. Title
  2. Prefix
  3. Abstract: A good abstract is generally structured and 200-300 words.
  4. List of contributors: Add all the contributing authors of the work being submitted.
  5. Keywords*
  6. *Keywords- you can enter upto 5 key phrases/words for each submission, these will be used to identify your submission through the search bar and tagcloud. e.g. Big Data; Dynamic, IP3, density functional theory.
  7. Tick ‘Principal contact for editorial correspondence’ for the appropriate contributor.
  8. ‘Include this contributor in browse lists?’: IJSEI allows the website users to see all articles that are attributed to a particular author; if the author wishes to be browsed in this manner, tick this option.
  9. Click ‘Save and continue.

6. Finalising Submission

Confirmation- Once you have reviewed all sections and are confident to make the submission, click ‘Finish Submission’

7. Track your Submission

Once your submission has undergone a cycle of peer review and been assigned a decision, you will receive an email notification to log in and check the website.

Click on ‘Editor Decision’ to view the outcome which can be one of the following:

  • Accept submission
  • Revisions required
  • Resubmit for review
  • Resubmit elsewhere
  • Decline submission

Generally, you will be able to see the decision and the comments received by (anonymized) peer reviewers. Then, you will take the appropriate action required.

If you need to resubmit your work after making revisions, upload the revised document (‘Upload File’) under Revisions.

If you want to make comments/get advice on something, use the ‘Add discussion’ button under Review Discussions.

8. Copy Editing

Once your manuscript has been accepted it will then be sent to copy editing, which checks for grammatical errors. You will then be emailed a final draft for you to check over and approve. Once this draft has been approved it will be published


REVIEWERS

Congratulations on receiving the appointment as a Peer Reviewer. This guide will walk you through what you should be doing to review papers.

1. Account Set-up
  1. When you have been selected to review your first paper, the section editor willcreate you a basic account.
  2. You will recieve an email welcoming you to IJIRMS and asking you to reset your password.
  3. From here you can set up your reviewer profile
2. Pending review
  1. When there is a pending review, you will receive an email notification to log in and check the website.
  2. When you log in, there will be a new ‘Task’ as follows. Select Review pending.
  3. You can then view:
    • Title and abstract of the submission
    • Review Schedule
      • Editor’s Request: When the editor had sent you the review request for the respective submission
      • Response Due Date: A reviewer has 24 to 48 hours from editor’s request to accept or decline the pending review.
      • Review Due Date: A reviewer has 1 weeks from editor’s request to complete reviewing all the submission contents.
  4. Click ‘Accept review’ or ‘Decline review request’.
  5. Download and review - Download the submission file(s) under Review Files.

Submitting a review

You can submit your final review in one of two ways:

  1. Use the box given under Review (Recommended)
  2. Print the review file and manually annotate it. Scan the paper with all (legible) annotations and upload in this section.

Note: Please structure your final review as follows, i.e. in accordance to the recommended template in the ‘Peer Review and Editor Pack’.

FOR EVERY COMMENT IN REVIEW, PLEASE REFER TO THE LINE NUMBER IN DOWNLOADED FILE.

For specifics on how to perform the review please see the welcome pack in the welcome email.

Recommendation: Select your final recommendation from the available options (below) in the drop down menu -

  • Accept submission
  • Revisions required
  • Resubmit for review
  • Resubmit elsewhere
  • Decline submission

Completion - You have now completed submitting your review.